Our Privacy Policy
This Privacy Policy describes how the ICA – Laws Legal Institute (the “ICA”) collects, uses, stores, and discloses your information when you access this website (“Site”), enroll in one of our programs, work on our data, network, or join our expansive legal professionals’ network. As a United States-based leader in path-breaking legal research and collaboration, we understand the need for openness and accountability across everything we do, including data privacy. By accessing our Site (located at https://icalaws.com/) or contacting us by any means, you consent to this Privacy Policy.
Who We Are
ICA – Legal Institute of Laws (Intercontinental Academia on Laws: Rigidity and Dynamics Legal Services) is a collaborative effort to advance the development of a national network of junior and senior law scholars. Founded and supported by prominent U.S. institutions and an affiliate within UBIAS, it promotes paradigm-shifting, cross-disciplinary legal scholarship through mentorship, academic events, and novel programming.
Our postal mailing address is: 6789 Sepulveda Blvd Ste 61, Los Angeles CA 90045
Phone: (738) 735-7211
E-mail: [email protected]
What This Privacy Policy Covers
This Privacy Policy governs the use of ICA – Laws Legal Institute’s website (https://icalaws.com/), its programs and courses, its mailing lists, and any individuals or organizations that contact us by other means. It addresses how personal and non-personal information such as data collected offline or online is used, and your rights and choices in relation to your information. It does not apply to websites or other services outside of this website, or to any third party that is not sharing their information with the Institute.
What Information We Collect
We collect information so we can deliver, understand, and personalize our service to the various needs of our community. Depending on your relationship with ICA – Laws Legal Institute, that information may include:
- Personal information (name, address, email address, phone numbers)
- Professional and academic information (institutional affiliation, field(s) of research, curriculum vitae, publications)
- Application for participation and information about home institution (program applications and event registrations, feedback forms)
- Communications data (data related to emails you sent us, correspondence that you received from us, requests for information or customer support)
- Information related to the use of our website (IP address, browser type, device type, cookies, location of where the device is accessing the Internet from, analytics)
- Mailing preferences (mailing lists, events notification preferences)
We do not intentionally collect information from anyone under the age of 16. If you have reason to believe that we have collected information from someone under the age of 16, please contact us at [email protected] immediately.
How We Collect Information
We obtain information in a number of ways:
- Directly from you: When you complete forms, register for events, subscribe to our mailing list, send in an application, or contact us by email or phone.
- Automatically: From cookies and other tracking technologies when you use our website, which help us understand how you use the site and assist in improving the user experience.
- From third parties: We may receive information about you from partner institutions, academic directories, or public records to confirm credentials or details about participation in programs. In all cases, this will be in accordance with the applicable data protection legislation.
Uses of Collected Information
We may use your information to:
- Review and process applications to participate in programs or events
- Communicate with you about programs, events, opportunities, and services
- Offer you mentoring, networking, and research collaboration services
- Maintain, support, and/or improve the site, programs, and participants’ experiences
- Manage mailing lists and notify you of updates or other items of interest or relevant events
- Respond to your questions or comments
- Comply with the above and legal requirements and ensure proper security of our operations
The above-listed uses of your information-consistent with applicable law-are limited to those that are reasonably necessary to achieve the purposes discussed above. We will take reasonable steps to ensure your information is processed and maintained in accordance with applicable confidentiality and security standards.
Legal Bases for Processing Personal Information
ICA – Laws Legal Institute will process personal data on one or more of the following legal bases:
- The consent of the data subject, for example, where you have opted-in to receiving our mailings or have submitted an application
- The necessity of processing to the performance of a contract or pre-contractual measures
- Our legitimate interests in operating and improving our programmes, events, and website
- Compliance with a legal or regulatory duty
Where we are processing on the basis of your consent, you have the right to withdraw your consent at any time by contacting us at [email protected] or following any unsubscribe instructions contained in our communications.
How This Information is Shared
We do not sell, rent, or trade information collected from you to third parties. We may share your information only in limited circumstances, such as with:
- Participating host institutions or partner organizations organizing ICA – Law Institute programs (strictly for program-related administration purposes)
- Mentors, committee members, or event reviewers whose role relates to program selection or event organization (we have limited contractual confidentiality requirements in place)
- Service providers working on our behalf to provide us with solutions for our website technology infrastructure and communications (e.g., mailing list providers, event management services) (all of which must have appropriate data protection contract terms)
Wherever legally permitted, we share only that information which we consider necessary for a specific reason. The recipients of your data are also required to ensure that the data is disclosed subject to confidentiality and is used only for the disclosed purpose.
International Data Transfers
Although ICA – Laws Legal Institute is based in the United States, our partner institutions, service providers, or participants may be in other countries. If your information is transferred internationally, appropriate safeguards are in place to provide an adequate level of protection for your information according to applicable data protection laws and industry standards.
How We Keep Your Information
We will retain information as long as reasonably necessary to achieve the purposes for which it was collected, satisfy legal and regulatory requirements, or as permitted by law. Generally speaking, we keep participant or applicant records for a period of up to seven years following completion of a program or event. Records associated with your subscription to mailings from us are maintained until you provide instructions for cancellation. Website analytics data related to use of the sites is retained according to industry standards and anonymized as much as technically feasible.
Your Data Protection Rights and Choices
Depending on the jurisdiction, you may have the following rights with respect to your personal information:
- Right of access and to receive a copy of your information
- Right to rectification or correction of inaccurate information
- Right to request erasure of your information (‘right to be forgotten’)
- Right to object to or restriction of processing
- Right to data portability
- Right to withdraw consent at any time
In order to do this, please contact us at [email protected]. We will respond to your request as required under law and within a reasonable timeframe.
Cookies and Tracking Technologies on Our Site
Our site utilizes cookies and other tracking technologies to manage your session, analyze website traffic, and recognize user preferences. A cookie is a small computer file saved on your hard disk. You may manage cookies by changing your browser settings, but this may result in a loss of website functionality. We primarily use session cookies and persistent cookies-including those placed by trusted third-party analytics providers-that store information about website performance and site engagement. We do not use cookies to directly capture personal information. For more details, please review our Cookie Policy.
Other Websites, Apps, and Social Media
The ICA – Laws Legal Institute website may, in the interest of convenience and information, provide links to other sites, partner companies, or resources. We are not responsible for the privacy practices, their content, or any security measures of third-party sites, and encourage you to review the privacy policies of any other site you choose to visit after leaving the Institute’s website.
Data Security
We take the security of your information very seriously and use various technical, administrative, and physical safeguards to protect the information you transmit or store against unauthorized access, disclosure, alteration, or destruction. This includes encryption of data, secure storage of data, access controls, regular security testing, and training staff on data protection issues. Despite these measures, no transmission of data or storage system can be 100% secure and we cannot guarantee the safety of your information. If you become aware of any suspected data breach or receive any suspicious communications from us, please contact us immediately at [email protected] so we can address the matter.
Children’s Privacy
ICA – Laws Legal Institute does not knowingly collect or solicit personal information from anyone under the age of sixteen. Our program(s) and website(s) are not targeted to persons under the age of sixteen. If we learn that we have collected or received personal information from a child under the age of sixteen, we will delete that information. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us at [email protected] so that we can take the necessary action.
Communications and Marketing
By joining our mailing list or registering for an event, you agree to receive communications from ICA – Laws Legal Institute about opportunities to participate in programs, events, and other research and institutional news. You may update your communication preferences or unsubscribe at any time by following the instructions contained within our communications or by emailing us at [email protected]. We will respect your communication preferences and limit our mailings whenever possible.
Changes to this Privacy Policy
We may, from time to time, update this Privacy Policy in order to reflect changes in our practices, applicable law, or organization. In the event of a material change, we will give you notice through our website or email you as a subscriber. The top of the policy will list the date of the revision. Your continued use of our website or other services provided by us after revision reflects acceptance of the policy.
How to Get in Touch
If you have questions, requests, or concerns about this Privacy Policy or our privacy and confidentiality practices, you can contact us at:
ICA – Laws Legal Institute
6789 Sepulveda Blvd Ste 61
Los Angeles CA 90045
Phone: (738) 735-7211
E-mail: [email protected]
We would be interested in receiving your comments or communicating with you regarding our responses to your inquiries. We look forward to doing so expeditiously.
Residents of California
If you are a resident of California, you may have additional rights under the California Consumer Privacy Act (“CCPA”) and related law, including:
- The right to request that we disclose to you the CCPA categories and specific PC information we have collected about you
- The right to request that we delete your PC information
- The right to opt-out of our sale of your PC information (we do not sell PC information)
- The right to receive equal service and price even if you exercise your privacy rights
We will consider your exercise of any such right a formal request to us. For any California privacy rights requests, please contact us at [email protected] or at (738) 735-7211. We may need to verify your identity before we can process your request.
GDPR + other International Data Protection Laws
Although we concentrate on U.S.-based legal research and professional engagement, ICA – Laws Legal Institute is aware of international standards of data protection, in particular the General Data Protection Regulation (GDPR). If you are based in the European Economic Area, United Kingdom, or jurisdictions which have data protection laws, we process your information in compliance with those rules such as transparency, respect for your data rights, and adequate safeguards for cross-border transfers.
Data Access, Rectification, and Deletion
You may request access to any personal data which we hold about you, request correction of any inaccurate data which we hold about you, or request that we delete your data by writing to [email protected], although we may need to request further information from you in order to verify your identity. In some instances, our legal or regulatory requirements prevent us from fully complying with your request, although we will advise you of such limitations where applicable and will attempt to accommodate your preferences to the extent feasible.
Notification Procedures for Data Breaches
In the unlikely event of any breach of your Personal Information, ICA – Laws Legal Institute will review the material circumstances of the breach, contain the breach, and notify you, others impacted by the breach, and law enforcement authorities, as required by applicable law. ICA – Laws Legal Institute response process for a discovered security incident includes investigation, notification, and remediation steps to help minimize future risks to all systems and data and to protect you. Please contact us at [email protected] if you have questions on the security of your information.
What Host Institutions and Partners Do With Your Data
The host institution and partner organizations that collaborate with ICA – Laws Legal Institute may have access to personal information collected solely for the purpose of program delivery, participant support services, and research administration. All such partners must abide by this Privacy Policy or otherwise maintain similar data privacy practices. Any use of your information by a partner for its own independent purposes will be subject to the relevant partner’s privacy policies and practices.
We may occasionally inform you about new programs, products, services you might find of interest, upcoming events, or information on ICA – Laws Legal Institute.
Using Content from Photographs, Audio and Video
Photographs, audio, or video recordings may be taken at ICA – Laws Legal Institute events for the purposes of commercial promotion, education, and history. Whenever possible, we will give notice ahead of time to event registrants about photographs or recordings and opt-out opportunities. By participating in our live or virtual events, you are granting ICA permission to utilize your likeness unless you otherwise notify us. Requests to opt-out of specific images or video can be made to [email protected].
Research, Publications, and Anonymized Data
Data that is collected in connection with research, or the intention to produce research, is anonymized and aggregated where possible for individual privacy purposes. Any identifiable individual’s data used in research is done in accordance with ethical research standards, institutional review policies, and other applicable data protection laws. If your identifiable information will be used in a research publication or presentation, explicit consent will be sought from you.
Accessibility and Language
ICA – Laws Legal Institute is focused on making our Privacy Policy and additional information available to users with all abilities according to Internet best practices. If you need our policy or the information contained here in another format, or in another language, please email us at [email protected]. We are focused on clear communications and equitable access to information for all.
Your Obligations
Although we take reasonable measures to protect your data, you are a vital part of the security process. Use strong, unique passwords for any secure portions of our website. Do not pass along sensitive information in an insecure manner or via public, unsecured email. If you believe you have been a victim of unauthorized access to your data or associated accounts-such as ICA – Laws Legal Institute-please contact us immediately.
Effective Date and Change History
This Privacy Policy is effective as of June 1, 2024. We suggest checking this page periodically for updated information regarding the Policy. Material changes will be provided via our website and, if appropriate, to users that are directly impacted.
Contact Us and More Information
For any additional questions or additional information regarding our privacy practices, do not hesitate to contact us:
ICA – Laws Legal Institute
6789 Sepulveda Blvd Ste 61
Los Angeles CA 90045
Phone: (738) 735-7211
E-mail: [email protected]
We appreciate your trust and will continue to be diligent in keeping your privacy protected as you explore our community of legal research leaders.
Join Us
Be a part of the ICA – Laws Legal Institute network and keep up to date on the latest in legal research, academic happenings, and opportunities. Subscribe to our mailing list via our website or reach us to apply for participation and partnership. Privacy is respected with you aboard as a member of an innovative community of academic legal research leaders.